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Programs : Brochure
This page is the brochure for your selected program. You can view the provided information for this program on this page and click on the available buttons for additional options.
Student Travel Request and Registration
Program Terms: Fall,
Spring,
Summer,
Winter
Program Dates & Deadlines: Click here to view
Restrictions: SJU applicants only
Program Description:
Introduction to International Travel Request and Registration for Students
Per policy, all undergraduate and graduate students who wish to travel abroad for non-academic, University-sponsored or facilitated purposes must request that travel through the University Travel Office and register with the Center for International Programs. (Examples of non-academic travel include (but are not limited to): research, scholarship, conference attendance, service, and athletics.  Students traveling abroad for academic credit towards their Saint Joseph's University degree are NOT required to register here; those students should be reviewing the Study Abroad pages of our website and following the appropriate, online application instructions for the program they wish to apply to.  It is also not to be used for personal travel that is not sponsored by the University.)  Using our system allows the CIP and the University the ability to provide you with the necessary health and safety support, including travel medical insurance information and other pre-departure resources.  Additionally, in the unlikely event of an emergency, the CIP will be able to quickly coordinate response and assistance with the relevant departments. 

Before beginning a Travel Request application through the online system, please make note of the following:
  • Per the SJU International Travel Policy, student travel to countries or regions under a Travel Warning is prohibited. If you wish to submit a Request for Exception to the policy, information on the appeal process and timeline can be found here.
  • Completed Travel Requests must be reviewed and approved by the appropriate Department Head and the University's Travel Manager.  The CIP will help you facilitate these steps through the online system (see detailed instructions below).

Ready to Begin?
The following steps will help guide you through the process of requesting your international travel.  Please begin at least six months in advance of planned travel:

Step 1: If you have confirmed that you are not planning travel to a location under a Travel Warning, please click on the "Apply Now" button above to begin.

Step 2: You will be prompted to log-in with your SJU ID and password (unless you are already authenticated).  

Step 3: On the next page, select the academic term during which you will be traveling.  If you do not see your term, please contact the CIP for troubleshooting (tdhelp@sju.edu or cip@sju.edu).

Step 4: Once you have selected the term, select your destination from the list of locations or search for the location by city name.  Use the calendar feature to enter the date of departure and the date of return for your destination, and then click "Add to Itinerary." If you are traveling to multiple locations, you can create more than one leg of your travel in the same application by continuing to build your itinerary this same way.  Once you are finished building your itinerary (which should match your flight itinerary), click "Apply."

Step 5: On the next page, complete the brief Travel Request Questionnaire and submit an electronic recommendation request to your Department Head or the person approving your travel.  We strongly suggest that you discuss your plans with them in person before submitting the formal recommendation request through the online system.

Step 6: When your Travel Request Questionnaire is complete and your Department Head has submitted their online recommendation approving your travel, the CIP will facilitate the process of sending the information to the Travel Manager, who will contact you before finalizing the trip arrangements. You will receive an e-mail notification from the CIP when the process is complete.

Step 7: Once the travel is booked, please return to your secure, online portal to complete a number of post-approval requirements.  This includes (but is not limited to): providing additional information about your trip, uploading copies of your passport and travel health insurance card, and reading important health and safety articles related to your location. Additionally, per the Policy, you must attend an in-person, health and safety meeting for student travelers.  The details of this meeting will be provided to you through the online system and your attendance will be tracked in this manner as well. 

 
Returning to View/Complete Your Application
You can return to work on your Travel Request and Registration at any time, as long as it is complete six months prior to your departure.  To return, click "SJU Login/Register" at the top of the page to be taken to your Applicant Home page.  From here, click on the blue link for "Student Travel Request and Registration."  Please do not hit "Apply Now" from this page more than once as it will create multiple applications for you. 

 
Questions?
Please direct policy and/or registration questions to Kelly Horning, Assistant Director for Semester Abroad and Health & Safety: 610-660-3479 or khorning@sju.edu.

 
Instructions for Students Participating in Group Travel 
  • If you will be traveling internationally as part of a University group (i.e., Campus Ministry programs, choir, athletics, etc.), please do not complete a Student Travel Request.  Instead, your Trip Leader will provide you with a special, program-specific link to complete a brief, on-line registration. 
     
  • If you would like to apply for a Saint Joseph's University study abroad program, please do not complete a Student Travel Request.  Instead, click "Study Abroad" at the top left of our website to view all program options.  


Dates / Deadlines:
Term Year Decision Date Start Date End Date
Spring 2016 Rolling Admission TBA TBA

** Indicates rolling admission application process. Applicants will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.