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Programs : Brochure
This page is the brochure for your selected program. You can view the provided information for this program on this page and click on the available buttons for additional options.
Student Travel Request and Registration
Program Terms: Fall,
Spring,
Summer,
Winter
Program Dates & Deadlines: Click here to view
Restrictions: SJU applicants only
Program Description:
Introduction to International Travel Request and Registration for Students
Per policy, all undergraduate and graduate students who wish to travel abroad for non-cademic, University-sponsored or facilitated purposes must request that travel through the University Travel Office and register with the Center for International Programs.  (Examples of non-academic travel include (but are not limited to): research, scholarship, conference attendance, service, and athletics.  Students traveling abroad for academic credit towards their Saint Joseph's University degree are NOT required to register here; those students should be reviewing the Study Abroad pages of our website and following the appropriate, online application instructions for the program they wish to apply to.  It is also not to be used for personal travel that is not sponsored by the University.)  

Registration allows the CIP and the University the ability to provide you with the necessary health and safety support, including travel medical insurance information and other pre-departure resourcs.  Additionally, in the unlikely event of an emergency, the CIP will be able to quickly coordinate response and assistance with the relevant departments. 

IMPORTANT NOTE: The recent implementation of our online application and registration system allows for a simple, electronic process that is replacing the previously used paper Travel Request and Registration forms.

Before beginning a Travel Request application through the system, please make note of the following:
  • Per the SJU International Travel Policy, student travel to countries or regions under a Travel Warning is prohibited. If you wish to submit a Request for Exception to the policy, information on the appeal process and timeline can be found here.
  • Completed Travel Requests must be reviewed and approved by the appropriate Department Head and the University's Travel Manager prior to booking.  The CIP will help you facilitate these steps through the online system (see detailed instructions below).

Ready to Begin?
The following steps will help guide you through the process of requesting and registering your international travel:

Step 1: If you have confirmed that you are not planning travel to a location under a Travel Warning, please click on the "Apply Now" button above to begin.

Step 2: You will be prompted to log-in with your SJU ID and password (unless you are already authenticated).

Step 3: After authenticating, you will be asked to provide your destination, proposed travel dates, and to enter the term during which you will be traveling internationally, before being led to the application itself. Use the following guidelines to determine the appropriate term for your international experience:
  • Fall (August 25 - December 16)
  • Winter (December 17 - January 14)
  • Spring ( January 15 - May 12)
  • Summer (May 13 - August 23)

Step 4: On the next page, complete the brief Travel Request Application and submit an electronic recommendation request to your Department Head or the person approving your travel.  We strongly suggest that you discuss your plans with them in person before submitting the formal recommendation request through the online system.

Step 5: When your Travel Request Application is complete and your Department Head has submitted their online recommendation approving your travel, the CIP will faciliate the process of sending the information to the Travel Manager, who will contact you before finalizing the trip arrangements. You will receive an e-mail notification from the CIP when the process is complete.

Step 6: Once the travel is booked, please return to your secure, online profile to complete a brief travel registration questionnaire confirming the details of your trip abroad.  You will also be required to upload your individual travel documents, review important travel resources and attend an in-person, mandatory health and safety meeting for student travelers.  The details of this meeting will be provided to you through the online system and your attendance will be tracked in this manner as well. 


Returning to View a Registered Trip?
Click "Login" at the top of the page. Note: this will not work if you have not yet started a travel application with the button above.


Questions
Please direct policy and/or registration questions to Kelly Horning, Assistant Director for Semester Abroad and Health & Safety: 610-660-3479 or khorning@sju.edu.


Instructions for Students Participating in Non-Academic, Group Travel 
If you will be traveling internationally as part of a University group (i.e., Campus Ministry programs, choir, athletics, etc.), your Trip Leader will provide you with a special link to register.  You will not need to seek location approval or contact the Travel Office to book your trip, as that will already have been done by your Trip Leader.  Instead, you will only be asked to do the following:
  • Upload a copy of your passport and insurance card
  • E-sign a student waiver and conduct agreement
  • Attend a mandatory pre-departure meeting covering important health and safety topics


Dates / Deadlines:
Term Year Decision Date Start Date End Date
Fall 2015 Rolling Admission TBA TBA
Spring 2016 Rolling Admission TBA TBA

** Indicates rolling admission application process. Applicants will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.