Introduction to International Travel Request and Registration for Students
Per the University's International Travel Policy
, all undergraduate and graduate students who wish to travel abroad for non-academic, University-sponsored or facilitated purposes must request approval through the Center for International Programs. Examples of non-academic travel include (but are not limited to): co-op, research, scholarship, conference attendance, service, and athletics. Using our system allows the CIP and the University the ability to provide you with the necessary health and safety support, including travel medical insurance information and other pre-departure resources. Additionally, in the unlikely event of an emergency, the CIP will be able to quickly coordinate response and assistance with the relevant departments.
Before beginning a Travel Request and Registration application through the on-line system, please make note of the following:
- Per the Policy, student travel to countries or regions that have been issued a Level 3 or Level 4 Travel Advisory by the U.S. Department of State or a CDC Travel Warning is prohibited. If you wish to submit a Request for Exception to the policy, information on the appeal process and timeline can be found here.
- Completed and submitted Travel Requests will be reviewed by the CIP. If approved, students will be required to complete a number a post-decision, pre-departure requirements, including attendance at a health and safety training.
Ready to Begin?
The following steps will help guide you through the process of requesting your international travel. Please begin at least six months in advance of planned travel:
Step 1: If you have confirmed that you are not planning travel to a location under a Travel Warning, please click on the "Apply Now" button above to begin.
Step 2: You will be prompted to log-in with your SJU ID and password (unless you are already authenticated).
Step 3: On the next page, select the appropriate "Travel Request" term.
Step 4: Once you have selected the term, select your destination from the list of locations or search for the location by city name. Use the calendar feature to enter the date of departure and the date of return for your destination, and then click "Add to Itinerary." If you are traveling to multiple locations, you can create more than one leg of your travel in the same application by continuing to build your itinerary this same way. Once you are finished building your itinerary (which should match your flight itinerary), click "Apply."
Step 5: On the next page, complete the brief Questionnaire and submit an electronic recommendation request to your Department Head or the person approving your travel. We strongly suggest that you discuss your plans with them in person before submitting the formal recommendation request through the on-line system.
Step 6: Once your Questionnaire and Department Head recommendation are complete, please click the green "Submit" button at the top of your application. The CIP will then review your information and send you a decision notification via email within 1-2 weeks.
Step 7: If travel is approved, please return to your secure, online portal to complete a number of post-approval requirements. This includes (but is not limited to): signing University forms, uploading copies of your passport and travel health insurance card, and reading important health and safety articles related to your location. Additionally, you must attend an in-person, health and safety meeting for student travelers. The details of this meeting will be provided to you through the on-line system and your attendance will be tracked in this manner as well.
Returning to View/Complete Your Application
You can return to work on your Travel Request and Registration at any time, as long as it is complete 30 days prior to your departure. To return, click "SJU Login/Register" at the top of the page to be taken to your Applicant Home page. From here, click on the blue link for "Student Travel Request and Registration." Please do not hit "Apply Now" from this page more than once as it will create multiple applications for you.
Please direct policy and/or registration questions to Kelly Gregg, Assistant Director for Semester Abroad and Health & Safety: 610-660-3479 or firstname.lastname@example.org.
Instructions for Students Participating in Group Travel
- If you will be traveling internationally as part of a University group (i.e., Campus Ministry programs, choir, athletics, etc.), please do not complete a Student Travel Request. Instead, your Trip Leader will provide you with a special, program-specific link to complete a brief, on-line registration.
- If you would like to apply for a Saint Joseph's University study abroad program, please do not complete a Student Travel Request. Instead, click "Study Abroad" at the top left of our website to view all approved/affiliated program options.