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Interim Faculty Policy for International Travel
The Academic Affairs Leadership Team has reviewed the proposed SJU International Travel Policy and endorses the approval of the policy as it applies to students, staff, and faculty who travel abroad with students participating in SJU-sponsored courses.  However, in that international travel may be a requisite portion of faculty research and scholarship, the policy, as it applies to individual faculty travel, should be reviewed by the university governance process.  A mandate for this review will be submitted and fast-tracked at the first University Council meeting in the fall.  While the governance process is reviewing the mandate, the Academic Affairs Leadership Team endorses the following interim policy.

Unless the proposed research destination is in an area that has been issued a U.S. Department State Travel Warning, Saint Joseph’s University does not require prior approval for travelling abroad on University-sponsored travel involving faculty research and scholarship but for health and safety faculty must register with the Center for International Programs (CIP).

In the event that travel in support of faculty research and scholarship is to a country or region with a U.S. Department of State Travel Warning, the college Dean, Provost, and International Travel Oversight Committee must be informed, and final approval to travel to this country or region must be given by the Provost.  If travel is approved, the faculty member will be required to register using the steps provided below.  Through the registration system, the CIP will inform the faculty member of the risks associated with that destination and what type of support is offered by the University in the event of an emergency, and the faculty member will be required to "e-sign" a travel waiver related to the destination.

Why Is Registering Important?
Faculty travel registration in the system allows the CIP and the University the ability to provide you with the necessary health and safety support, including travel medical insurance information and other pre-departure resources.  Additionally, in the unlikely event of an emergency, the CIP will be able to quickly coordinate response and assistance with the relevant departments.

Ready to Register?
If you meet the following conditions, please click on the "Register Now" button below to begin the registration process:

 
•You are not traveling with students (undergraduate or graduate). (If you are planning travel with any number of Saint Joseph's University students, please apply through the Group Travel page.)
 
•You have received all necessary approvals to travel abroad from your department or Dean.
 
•You have booked your travel through the University Travel Office or Concur, the preferred online booking tool.  (Per policy, air and rail reservations booked outside of the Travel office will not be reimbursed per the business expense policy.)

When you begin a travel registration through our secure system, you will first be prompted to log-in with your SJU ID and password (unless you are already authenticated). After authenticating, you will be asked to provide the location(s) and dates of your travel.  Next, you will be taken to your "home" page where you will be asked to provide additional information about your trip.  You will also have access to important travel resources, such as links to country-specific health and safety information and information about the University's travel insurance coverage for employees.  The initial process should take no more than 15 minutes; however, you will have to log in a second time (24 hours after the initial log in) to view the insurance information. You can also print your documents for convenience and return at any point to make edits to your itinerary as needed.  




Returning to View a Registered Trip?
Click "SJU Login/Register" at the top of the page. Note: this will not work if you have not yet registered a trip with the button above.

Leading an SJU Study Tour or Summer Program?
If you were selected to be a faculty leader for a student program that is working with the CIP office, you do not need to register here. Instead, please visit the Faculty Proposals page of our website or contact the Assistant Director, Mary Anne Kucserik: 610-660-3477, mkucseri@sju.edu

Questions
Please direct policy and/or travel registration questions to Kelly Horning, Assistant Director for Semester Abroad and Health & Safety: 610-660-3479 or khorning@sju.edu.  For techincal assistance, please send an e-mail to tdhelp@sju.edu.

























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