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Congratulations! You are probably visiting this page because you will be participating in a SJU Summer Program in the near future. The information below will provide you with important information related to your Summer Program as well as advice on departing for your once in a lifetime experience. As always, continue to check your email for important updates and pre-departure meeting times from CIP.


PRE-DEPARTURE INFORMATION

Passports

Students must have a valid passport (& visa if necessary):
  • If you don't yet have your U.S. passport you can submit the study tour application without this information. However, once you are notified of your acceptance to the program, you should apply for your passport immediately by going to the State Department Website. It can take 4-6 weeks or longer for your passport to be issued.
  • All participants must submit a copy of their passport to the Coordinator for Study Abroad as soon as possible.
  • If you are not a U.S. citizen you may need a visa to participate in a Summer Program. Once you have been accepted, we will contact you to set up an appointment time to discuss your status. It is your responsibility to keep this appointment with a CIP staff member to discuss your status and the visa application process. Non-U.S. passport holders may have to pay visa processing fees in addition to Summer Program program fees.
Visas
Some programs may also require US citizens to obtain a visa. CIP will provide interested and accepted students with information on the process if that is the case. If possible, CIP will aid students in the process of obtaining a visa.

Forms & Waivers

Students must submit several electronic documents to CIP in a timely manner after they have been accepted to a Summer Program. These forms include:

Assumption of Risk & Release
Travel Abroad Community Standards Form
Participant Information

Students should review the Pre-Departure Handbook prior to their departure, located in their Application under Learning Content. The CIP Handbook contains general safety tips and information that applies to all student travelers.

Pre-Departure Meetings

Upon acceptance into a Summer Program, students can expect to receive email messages in their SJU account about class meetings as well as tour meetings. Emails will be sent by the professor, the coordinator and/or CIP. In addition to class meetings, CIP and the coordinator will hold mandatory group meetings to cover all the travel related details of the tour. Students must attend to receive paperwork, complete documents and to receive information from CIP regarding emergency procedures, health & safety issues as well as many other topics related to traveling such as climate, packing, currency and much more!

US Embassy Registration
Students participating in a Summer Program will be registered on the US State Department website.  Being registered on the site allows the Department of State to better assist travelers in an emergency.

Insurance Information

2014 HTH Insurance Brochure: Covered vs. non-Covered services
2014 HTH Political Security & Natural Disaster Evacuation Services
Trip Cancellation & Interruption Insurance


SJU POLICIES

Community Standards Policies

Students that participate in a SJU Summer Program are expected to continue to follow University policies and expectations as outlined by the Office of Community Standards. In order to participate, students sign a Travel Abroad Community Standards Agreement that explains students participating “are governed by the Saint Joseph’s University Community Standards as stated in the Student Handbook." Failure to abide by all requirements of the agreement will result in the student being dropped by the program.

Furthermore, the Saint Joseph’s University Alcohol, Drug, and Harassment policies also apply to students while abroad. These policies can be found in the Student Handbook. Shortcuts to the policies are below:

SJU Alcohol Policy

SJU Drug Policy

SJU Policy Prohibiting Harassment


Withdrawal Refund Policy

In addition to following University standards and expectations, participating students also sign a Program Agreement that they agree to the Terms of Participation. It is extremely important that students and their families understand what this agreement is. This withdrawal policy is outlined in the Study Tour or Summer Program application and is summarized below:

“I agree to immediately notify CIP in writing should I choose to withdraw from the program. Only that portion of my tuition and fees which has not been committed on my behalf to the University and/or any third party at the time of my cancellation will be refunded to me. All refunds are subject to the University's receiving my notice of cancellation in writing. If I withdraw from the program before paying my tuition and fees, I acknowledge the University's right to bill me for any financial commitments made on my behalf to the University and/or any third party, and I agree that I am financially responsible for such costs incurred.”

Study Tours are courses for which you must pay tuition – plus the program fee. If a course is a regular spring semester course which you are taking as part of your regular load of courses, then the tuition that you pay remains the same. However, if you choose to take the study tour course as an overload, you must pay overload course fees. If you take a summer program course, you must pay summer tuition plus the program fee.

Once the final Study Tour program fee has been set, the students will receive an email outlining the cost of the tour and when payments are due. We allow students to pay in installments over a period of a few month's time. All payments must be paid on time so that we may in turn, pay program providers on your behalf.

Study Tour program fees are often given as estimates during the planning phase of the programs. This is because the cost of the tour often depends on the number of students attending. The more students attending, typically, the less the tour cost. This is because there are more people sharing the cost of group expenses such as buses, tour guides, etc. When fewer students attend a tour, the cost rises due to fewer people sharing these group costs. SJU makes decisions as to whether or not tours are economically feasible to run following the application deadline.

If SJU cancels a tour, then the $300 deposit is refundable. However, if SJU runs a tour, and a student decides not to go, the deposit remains non-refundable.

























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